Index entries using page ranges
MS knowledgebase troubleshooting on Indexing (or whatever else
you want tot search for)
But, if you are starting from scratch, it's probably best for someone who knows the topic well to walk through the text and mark strings directly, then get WORD to mark all the remaining incidents of that text throughout the work.
Select the text string to be used and marked by double-clicking on the word, or dragging over it with the mouse. More control can be exercised in marking partial text strings by using shift and the arrow keys to highlight. Caution--if there is a tag in the middle of a text string it will interfere with the find function if applied for that text string.
After selecting, push alt-shift X. A dialogue box opens allowing you to specify the index entry to associate with the marked text. Click the Mark ALL button and WORD will search the document and mark all occurences of that text string. Specific tags can always be edited directly or deleted if they show up in curious places like the table of contents. turn on non-printing marks to see them, then edit as needed.
After marking text, insert the index at the end of the document by putting
the cursor at the insertion point and clicking insert, Index and tables,
Index. Select the format parameters you want and click okay. After
inserting the index, you can mark more entries or edit specific tags in
the text then update to incorporate changes by right clicking on the index
I won't check on this, but you should be aware when you are doing this for real, that when marks are turned on, everything shifts because of the extra text displayed on the screen. The final update of page numbers in the index should be done with marks turned off so the page numbers are right.
Clicking on different parts of the index, note that there are new paragraph
styles associated with entries and headings. These can be changed
by the usual format style modification procedures. modify the styles so
that fonts in the index are at least 14 point.
Before you make this change to your word document, go into tools options save and make sure allow fast saves and save autorecover are turned off. This should avoid problems with the file size fluctuating wildly and exceeding capacity of the floppy disk.
Look through your document and make sure it meets all the requirements listed on the webpages for this assignment before turning in the disk for grading. be sure to look at the drop-down styleslist and note that the style definitions are actually modified and that you didn't just directly reformat text to get the book into larger size type.
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